Barrowcliff School

Welcome to Barrowcliff School - thank you for visiting our website

'Learning Together Growing Together'

Welcome to Barrowcliff School

Absence Procedures

Attendance Matters!


Good attendance and punctuality at school is important and ensures continuous learning.  School encourages good attendance through making the school day and pupils’ learning enjoyable. We aim to encourage a positive attitude to school to nurture learning in all pupils.  Children need to feel that their contribution in school is valued and all staff care about them as individuals.


Reporting of Absences



Parents must inform the school office by telephoning 01723 351767 by 8.45am each day a child is unwell and will not be attending school.


A child who has been sick or who has diarrhoea should be kept away from school until they have been clear of the problem for 48 hours.


Medical/dental appointments should be made out of school hours. Where this is not possible the school will require notification prior to the absence and evidence must be provided, e.g. appointment card or letter. When a child is absent for a medical appointment it is expected that they will return to school immediately following the appointment.


Please contact the office for further guidance on specific illnesses & required length of absence.


It is crucial that parents adhere to this procedure to ensure that all pupils are safe and their whereabouts accounted for.


Long term Absences

Occasionally, some pupils experience health or other difficulties that prevent them from attending school for some time. School deals with each case individually, agreeing procedures for re-integrating these pupils with each family as the need arises. Please contact our Inclusion Team if your child would benefit from such an arrangement.



A registration system is in place to record, in an accurate manner, attendance, lateness and absences. This complies with Government and L.A. guidelines.

  • School’s official starting time is 8.50am for Juniors and 8.55am for Infants. 
  • Any child arriving after these times will be registered with a late mark.
  • Pupils arriving after this time should report to the school office as they will be required to sign in, provide a reason for the lateness and order a school lunch.
  • If a child arrives after registration closes they will be marked as an unauthorised absence for the whole morning session.  Note – this is based on the Education (Pupil Registration)(England) Regulations 2006 and could be used as evidence against parents if legal action were to be considered by the Local Authority under Section 444 of the Education Act 1996.



Leave of Absence from School during Term Time


The Department for Education requires Local Authorities to implement government regulations regarding the taking of Leave of Absence in term-time, which came into force on the 1st September 2013. The new law gives no entitlement to parents to take their child on holiday during term time.


Headteachers would not be expected to class any term time holiday as exceptional. Therefore the Headteacher will only be able to grant leave of absence in exceptional circumstances and this will still be at the discretion of the Headteacher.

No parent/carer can demand leave of absence as of right.


The Education Regulations state that applications must be made in advance by a parent/carer with whom the child lives and can only be authorised by the school in exceptional circumstances. Each leave application is considered individually by the school taking into account any factors presented by the family. Application forms are available from your child’s school. Headteachers will also welcome early discussion with you around potential applications.


The following are examples of the criteria for leave of absence, which may be considered as ‘exceptional’:

  • Service personnel returning from active deployment;
  • Where inflexibility of the parents’ leave or working arrangement is part of the organisational or company policy. This would need to be evidenced by the production or confirmation from the organisation/company;
  • Where leave is recommended as part of a parents’ or child’s rehabilitation from medical or emotional problems.  Evidence must be provided.
  • When a family needs to spend time together to support each other during or after a crisis.


Please note that the ability to access a reduced cost of a holiday does not constitute an exceptional circumstance.


Where a child is taken out of school for the purpose of leave of absence in term time without the permission of the school, the absence will be coded as unauthorised and as such may result in a Penalty Notice. Penalties are applied by the Local Authority and as such are not at the discretion of the headteacher. If a Penalty Notice is not paid, the matter may be taken to prosecution in the Magistrates Court.


Amendments to 2007 Penalty Notice regulations will reduce the timescales for paying a penalty notice. Parents must, from 1st September 2013, pay £60 within 21 days or £120 within 28 days. This brings attendance penalty notices in line with other types of penalty notices and allows local authorities to act faster on prosecution if the fine is not paid.


Taking a pupil on leave during term time interrupts teaching and learning and can disrupt your child’s educational progress.


Absences for part of the day

From time to time, pupils show symptoms of illness at school. School will contact parents and other family members if a child needs to go home. School asks parents to ensure we have up to date contact names and telephone numbers for this purpose.


In the event of School Closure

During winter months it occasionally becomes necessary to close the school due to adverse weather conditions. If this closure takes place at the start of the day we will alert parents/carers via text message, our Facebook page, Twitter feed, and it will be broadcast on BBC Radio York, Minster FM and Yorkshire Coast Radio. If the weather or other conditions mean that a decision is taken to close school during the school day parents and guardians will be texted or telephoned and asked to collect their children as soon as possible.